EndNote

To import citations as an RIS file to an EndNote library, choose "File" in the navigation menu. Click "Import" and choose "File"

Choose the appropriate Import Option. You can impport an RIS file or a PDF of an article. Click "Choose" and navigate to where you have saved the file you want to add. Once you've designated a file, you can click "Import."

If you import a PDF, EndNote should identify your article's "metadata" or the information about the article that we use to create a citation. EndNote will use this information to create the article's record in your library. If it does not do this, you will need to manually add that information.

Have a folder of PDFs you want to add to your library? Watch the video below for instructions on how to do this.

To manually add a reference, click References > "New Reference"

A new window will appear that will allow you to manually add information (or metadata) about your article. You can also add a PDF of your article.

If you have imported references on the same subject from more than one online resource, you may find that you have some duplicate references in your library. It is important to remove duplicates if you intend to use EndNote with Word to cite references, to avoid errors in your bibliography.

EndNote will search the currently selected references for duplicates. To search the whole EndNote Library, click on the All References folder.

• All References group to show all references.From the Library menu, choose Find Duplicates. EndNote will display a Find Duplicates dialog, where you can compare duplicates and decide which version to keep and which to delete.
• For each set of duplicates, you have the option to:
  • Click Keep This Record to save that particular reference and throw the other one in the Trash.
  • Click Skip to leave both references in the library, intact. They will appear in a temporary Duplicate References group, so you can review them later.
  • Click Cancel to automatically instruct EndNote to select the most recently-entered version(s) of each duplicate reference as the one(s) to be removed. If you move the selected references to the trash, they will be removed from the library, removing all duplicate copies EndNote found. All duplicates  (including the original copy of the reference which will not be selected when the group window is created) will appear in a temporary Duplicate References group if you wish to review them.
  • Do NOT simply move all references in the Duplicate References group to the trash unless you want to remove all copies of all references duplicated, including the original.

Manual de-duplication

To catch any outstanding duplicates it can be helpful to manually look through your library.

• Make sure to organize your center pane where your references are displayed so that you can see all the useful fields clearly to help you judge whether a reference is a true duplicate.
• It can also be useful to choose the Annotated output style in the Preview panel at the bottom of the Summary panel, so that the preview includes the abstract.
• Sort your references by the Title field by clicking on the column header. You can then look through to check for duplicate titles - although be aware that sometimes different publications can have the same title.  A second check where references are organised by DOI is useful, although not all records will have a DOI (and in some cases the DOI might be the same for different references, e.g. conference abstracts). Checking by page number is also helpful.

Once you've added citations to your library, you can use EndNote to determine if anything about the citation needs to be updated.

• Highlight the references you want to update
• Navigate to "References" and Click "Find Reference Updates" 

• EndNote will try to find the updated reference information and all updates are highlighted in blue in both the Available Updates and the My Reference panels.
• The user can either click the "Update All Fields" button to update all the fields in the My References panel with updated information from the Available Updates panel or click the "Update Empty Fields" button  to update every empty field in the My Reference panel with the new information from the Available Updates panel.
• Once the user selects any one of these options, EndNote will ask them to select if they want the program to perform the same action on all references. If they select "Yes", EndNote will automatically update the  reference information based on their input in step 4.